Case Study: Streamlining Payroll with payCAL for Audit Firms

Challenge:

For audit firms offering payroll processing as a service to their clients, managing multiple companies' payrolls efficiently and accurately can be a challenge. Traditional methods involving spreadsheets and manual calculations are prone to errors, time-consuming, and difficult to scale with a growing client base.

Solution:

payCAL, a comprehensive payroll software solution designed specifically for Sri Lankan businesses, empowers audit firms to streamline payroll processing for their clients.

Benefits for Audit Firms:

  • Enhanced Efficiency: Automate tedious payroll tasks like tax calculations (EPF, ETF, PAYE), payslip generation, and reporting for all your clients, freeing up valuable time and resources.
  • Improved Accuracy: Eliminate errors and ensure consistent, compliant payroll processing for each client, minimizing the risk of penalties and boosting client confidence.
  • Effortless Scaling: Easily manage payroll for a large and growing number of clients without needing additional staff or infrastructure.
  • Robust Security: payCAL prioritizes data security, ensuring the protection of sensitive client and employee information through industry-standard security measures.
  • Dedicated Client Management: Provide your clients with secure access to their payroll data and reports through dedicated portals within payCAL.
  • Reduced Costs: By automating workflows and eliminating errors, payCAL helps audit firms save time and resources associated with manual payroll processing, allowing them to focus on core audit services and client relationships.

Key Features of payCAL for Audit Firms:

  • Multi-Client Management: Seamlessly manage payroll for over 100 companies from a single platform, catering to your diverse client base.
  • Employee Data Management: Maintain comprehensive employee master data for each client, including active/inactive status and other relevant details.
  • Flexible Pay-Item Management: Define and manage various fixed pay-items for each client, such as salaries, allowances, and deductions, ensuring accurate calculations.
  • No-Pay and Overtime Processing: Streamline the integration of no-pay days and overtime hours into the payroll process for each client.
  • Multiple Payroll Processing: Handle diverse payroll schedules and generate different types of payrolls based on client needs and pay periods.
  • Customizable Payslips: Design professional and branded payslips for each client, reflecting their specific branding and information requirements.
  • Bulk Payslip Distribution: Distribute payslips electronically to the designated personnel within each client company, saving time and resources.
  • Reporting and Analytics: Generate comprehensive reports on payroll data for both your audit firm and your clients, facilitating internal tracking and client communication.

Results:

By implementing payCAL, audit firms offering payroll as a service can expect significant improvements:

  • Reduced payroll processing time by up to 50% or more.
  • Eliminated payroll errors by over 90%.
  • Increased client satisfaction through faster, more accurate, and secure payroll processing.
  • Freed up valuable resources to focus on value-added services for clients.
  • Improved scalability to accommodate future client growth and expansion of payroll services.

Conclusion:

payCAL empowers audit firms to offer a superior payroll processing service to their clients. By automating workflows, ensuring accuracy and compliance, and providing a secure platform, payCAL allows audit firms to focus on their core competencies, strengthen client relationships, and grow their business.